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Post Holders

Click on role name for responsibilities, or on individual names for contact details. show all

Committee elected by AGM November 19th 2016
Role Role Holder
  • • Attend NOC committee meetings and send apologies if circumstances prevent this
  • • Report all actions relating to the role two weeks before the NOC Committee meeting
  • • Co-ordinate all aspects of club activities
  • • Chair Committee meetings and the AGM
  • • Mediate in disputes
  • • Co-ordinate Helper Group team leaders
  • • Jointly authorise expenditure in conjunction with Committee
  • • Communicate Committee decisions to club membership
  • • Present end of year report to AGM
  • • Promote the club locally, regionally and nationally
  • • Provide encouragement to all club members to assist them in raising their standards
0780 361 7977

eMail
  • • Attend all NOC committee meetings and send apologies if circumstances prevent this
  • • Publish date, time and location of Committee Meeting two weeks in advance; include a reminder to committee members to distribute their activity reports
  • • Report all actions relating to the role two weeks before the NOC Committee meeting
  • • Publish Agenda for Committee Meeting and collate and send all committee reports one week before the meeting.
  • • Take Minutes at the Committee meeting
  • • Publish Committee Meeting minutes to the NOC Committee within 1 week of the meeting taking place and email to be put on NOC website.
  • • Publish date, time and location of AGM at least 28 days beforehand
  • • Publish Agenda for AGM at least 7 days beforehand
  • • Provide membership statistics and copies of last year’s minutes for the AGM
  • • Take minutes at AGM
  • • Publish AGM Minutes within one month.
  • • Maintain NOC Membership database
  • • Provide copies of membership list as required
  • • Provide copies of team lists and contact details to Team Leaders when requested
  • • Provide new members with ‘Welcome Packs’
  • • Allocate new members to a team
  • • Receive correspondence on behalf of NOC and file (email or hardcopy)
  • • Distribute correspondence as appropriate to Committee
Braemar
Cowpasture Lane
SUTTON-IN-ASHFIELD
NG17 5AF
01623 405 962

eMail
  • • Attend all NOC committee meetings and send apologies if circumstances prevent this.
  • • Report all actions relating to the role two weeks before the NOC Committee meeting.
  • • Keep the accounts of the Club
  • • Maintain bank accounts
  • • Deposit all monies and cheques received by the Club
  • • Pay invoices promptly
  • • Pay non-invoiced items as follows: BOF event fees, EMOA subscription, Garage rent and Forestry Commission charges
  • • Liaise with Event Organisers to produce accounts and pay expenses where appropriate
  • • Produce annual account and balance sheet for the AGM
  • • Submit accounts annually to Auditor for checking
  • • Attend all NOC committee meetings and send apologies if circumstances prevent this
  • • Report all actions relating to the role two weeks before the NOC Committee meeting.
  • • Organise appropriate training sessions for both newcomers and experienced Orienteers
  • • Publicise training days/weekends on NOC website
  • • Be available for consultation on all coaching/training matters
  • • Attend NOC committee meetings and send apologies if circumstances prevent this
  • • Report all actions relating to the role two weeks before the NOC Committee meeting
  • • Liaise with club mapmakers regarding matters arising from committee meetings
  • • Manage the digital archive of NOC area maps
  • • Be point of contact for organisers and planners of events
  • • Oversee the updating of maps in conjunction with the fixtures secretary
  • • Attend all NOC committee meetings and send apologies if circumstances prevent this
  • • Report all actions relating to the role two weeks before the NOC Committee meeting
  • • Set dates for future events
  • • Complete and regularly update ER1’s and other forms
  • • Update NOC Website with fixture information
  • • Regular check BOF and EMOA fixture lists for accuracy and implement corrections
  • • Ensure rotation for usage of areas and avoid overuse
  • • Bid for major event dates
  • • Arrange fixtures sub-group meeting as appropriate
  • • Keep a record of all fixtures and the status of permissions and names of helpers
  • • Attend NOC committee meetings and send apologies if circumstances prevent this
  • • Report all actions relating to the role two weeks before the NOC Committee meeting
  • • Represent NOC on EMOA and be responsible for liaison between the two
  • • Attend all NOC committee meetings and send apologies if circumstances prevent this.
  • • Report all actions relating to the role two weeks before the NOC Committee meeting
  • • Enter and select teams in national competitions, including: Compass Sport Cup, JK Relays, BOC Relays, Harvester Relays, Scottish Champs Relays, Footpath Relays
  • • Collect all entry fees for team competitions and forward to the Treasurer
  • • Organise club championships
  • • Inform membership of team competitions and report results
  • • Attend all NOC committee meetings and send apologies if circumstances prevent this
  • • Report all actions relating to the role two weeks before the NOC Committee meeting
  • • Report notable results and any junior selections for tours/events
  • • Feedback junior opinions on club issues
  • • Arrange articles by juniors from tours/events
Non-Committee Roles
Role Role Holder
  • • Collate news and other interesting materials into occasional editions of the Club Magazine. see here
  • • Advertise the club via Facebook / printed media / local radio / TV / newspapers. Press Liaison.
  • • Developing, maintaining and securing the website and email facilities
  • • Attend NOC committee meetings when required
  • • Update the Fixtures Secretary regularly of all developments
  • • Obtain permissions from landowners and land users for future events
  • • Negotiate fees with landowners
  • • Negotiate with landowners concerning access for mapping purposes
  • • Secure car parking permission for future events
  • • Negotiate car parking fees as appropriate with landowners
  • • Maintain database of Risk Assessments
  • • Update appropriate information on Club Website
  • • Determine ownership of potential new areas
  • • Negotiate permission to use new areas
  • • Keeping safe any club materials that may have a long term significance.
  • • Holds stock of POC maps, liaise with external map sellers, occasional checking all posts still exist. see here
01636 812573

eMail
  • • Selling club kit, bringing stock to club events as required. see here
  • • Looks after the Club's SportIdent equipment, gripples, walkie talkies, Mini printers
  • • Acquires, maintains and repairs the mechanical equipment held at the club equipment store
  • • Looks after the keys for the club equipment store
  • • Looks after the keys for the club equipment store
  • • Provide corporate team building days see here
  • • Team Manager for team or relay events that NOC juniors attend as representative teams
  • • Club Welfare Officer and Child Welfare Contact
Event Team Leaders
Role Role Holder
  • • Team Leader for Event Parking / Signage
  • • Team Leader for Event Registration and Assembly
  • • Team Leader for Event Starts
  • • Team Leader for Event Finish
  • • Team Leader for Event Results processing
  • • Attend all NOC committee meetings as a co-opted member and send apologies if circumstances prevent this
  • • Report all actions relating to the role two weeks before the NOC Committee meeting
  • • Identify volunteers for each event for the roles of planner, organizer and controller
  • • Liaise with both the fixtures and permissions secretaries about planned events and keep them informed about officials so that registration can be updated
  • • Circulate to event officials all guidance on file to assist them in the fulfillment of their roles and any further informant pertinent to the event
Helper Groups

For the ease of operation at events, everyone in the club has been assigned to a Helper Group.

The six groups each have a team leader who is responsible for ensuring the task runs smoothly at the event. Typically, this means members only need to help at one or two events a year, although some people enjoy getting the job done well and the social side of working together as a team, so volunteer much more often.

If you would rather be in a different team - maybe you fancy a change, or maybe you enjoy computer work, so the Results team is attractive, you can ask the volunteer co-ordinator for a transfer.