The affairs of the club shall be run by a committee of 9 officers; Chair,
Secretary, Treasurer, Fixtures Secretary, Mapping Co-ordinator, Coaching
Co-ordinator, Team Manager, EMOA Representative and Junior Representative.
The Principal Officers shall be the Chair, Secretary, and Treasurer.
The post of Fixtures Secretary shall be sub-divided with parts of the
responsibilities being taken by the additional non-Committee posts of
Permissions Officer and Volunteer Coordinator.
These holders of these three posts shall meet, with other Committee members
as necessary, prior to each Committee meeting to coordinate the affairs of
the Fixtures Sub-Group.
One or more of the holders of these posts shall attend each Committee meeting
to represent and present a report from the Fixtures Group. Those attending
the Committee meetings in this capacity shall all count towards the meeting
being quorate and they shall each be empowered with one vote.
All voting members are eligible for committee posts, except that the
Junior Representative shall be a M/W 16+ 20-.
Officers are elected at the AGM as described under clause 6 except that
the Junior Representative will have been selected before the AGM by members
M/W 12+ 20-, in the event of any dispute in this selection, the Chair will
The committee may co-opt any eligible member to fill any office falling
vacant, and if unable to do so for a principal officer shall call a Special
No person may hold more than two offices, and no person may hold more than
one of the principal offices.
No person may hold the same office for more than three years
consecutively. They will however be able to stand for a different office.
In the event of there being no candidates for committee positions,
existing post holders who have reached the end of their duration in
office may be invited to have that period extended.
Persons co-opted into an office at or before the second committee meeting
following an AGM will be considered to have been elected at that AGM.
The officers shall have the power to co-opt up to two additional club members
to take on special responsibilities.
The committee shall hold a meeting at least every second month. All
elected and co-opted officers shall have one vote each (even if two offices
held). A quorum shall consist of 4 officers, including one principal
officer. In the absence of the elected Chair, the meeting shall elect a
temporary chair for that meeting. The Chair or temporary chair shall have an
additional casting vote.
Up to two members may attend any committee meeting by prior arrangement
with a principal officer.